Information on how the Truth and Reconciliation Commission handles personal data
The Truth and Reconciliation Commission for Tornedalians, Kvens and Lantalaiset (Ku 2020:01) is the data controller for processing of your personal data and is responsible for ensuring that personal data is processed in line with the General Data Protection Regulation (GDPR) and supplementary Swedish data protection legislation.
Personal data is all kinds of information that may be directly or indirectly linked to a living person. Processing of personal data covers all types of handling of personal data, including collection, storage, erasure, reading, dissemination and archiving.
Under current data protection legislation, there must be a legal basis for the processing of personal data. This basis may be that the processing is necessary for the Truth and Reconciliation Commission to be able to perform a task carried out in the public interest. When the Truth and Reconciliation Commission processes sensitive personal data, this is founded on the legal basis of substantial public interest.
The Truth and Reconciliation Commission processes personal data as follows
When announcing events
When the Truth and Reconciliation Commission arranges an event, we process personal data to be able to administer notifications. The legal basis for processing is public interest.
When corresponding with individuals
When you contact the Truth and Reconciliation Commission, for example by phone, letter or e-mail, we process the information you provide to be able to give you the help you need. The legal basis for this processing is a task in the public interest. If you provide sensitive personal data, it is processed based on the legal basis of substantial public interest.
Gathering witness statements/personal testimonies
To fulfil the mandate of the Truth and Reconciliation Commission, the Commission gathers personal testimonies from individuals. The personal data processed may be names, but even where testimonies are anonymous, data may be linked to a physical person and thereby becomes personal data. This data is sensitive by its nature as it concerns ethnic origin. The legal basis for this processing is substantial public interest.
Collaboration
The Truth and Reconciliation Commission collaborates with reference groups and groups of experts and also hires experts. For this purpose we process names, contact details and other data submitted as part of the collaboration. The processing of this data is based on the legal basis of public interest.
Subscriptions to newsletters and press releases
The Truth and Reconciliation Commission processes personal data in connection with the registration of subscriptions to press releases and newsletters. This processing of data is carried out to enable us to administer the subscriptions and send out the information. The legal basis is fulfilling the agreement made in conjunction with registration as a subscriber. The personal data are erased when the subscription ends.
Social media
The Truth and Reconciliation Commission communicates on various social media channels and so processes a variety of personal data. This may be the names and contact details of the people who the information concerns, but it also includes the names of people who follow us and like our posts, as well as other data that the people concerned share. This data is processed based on the legal basis of public interest.
How long do we retain your personal data for?
The Truth and Reconciliation Commission is a government agency and according to Swedish archives legislation, the starting point is that the agency is to preserve public documents. Personal data that is not part of a public document is only saved for as long as is necessary for the purposes for which it is being processed. It is then deleted.
Who can see your personal data?
The Truth and Reconciliation Commission is a government agency. Information sent to us becomes a public document and may be disclosed under the principle of public access to official documents. Witness testimony remains confidential, which means that this data may not be disclosed to anyone outside the Truth and Reconciliation Commission. Once the Commission has completed its work and the material has been sent for archiving, information may be disclosed if it is needed for research or statistical purposes. It is also possible to disclose data that cannot be directly linked to an individual by means of a name, other identifier or similar.
Your rights as a data subject
The Truth and Reconciliation Commission is responsible for processing your personal data in line with current legislation. At your request or on its own initiative, the Commission will correct or supplement personal data that is found to be inaccurate, incomplete or misleading.
Depending on the legal basis on which the processing is based, you have the right to have your personal data erased. This means that you have the right to request that your personal data is removed if it is no longer needed for the purposes for which it was collected. If your personal data is needed for the Truth and Reconciliation Commission to be able to perform its task, or when it is in a public document, the Commission has no opportunity to erase the data.
You have the right to make a complaint regarding the processing of your personal data to the Swedish Data Protection Authority.
Request for an extract from the register
You have the right to be informed of the personal data about you that the Truth and Reconciliation Commission processes. Contact us in writing (by letter or e-mail) stating your name, your personal identity number, your postal address, phone number and e-mail address (used in communicating with the Commission). The extract will be sent to the address listed for you in the Swedish population register.
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